- The job
- Works every closing's commission from contract to cash, and chases whoever is holding it up.
- Watches
- The settlement date, and the five steps between contract and payout
- Does on its own
- Chases brokerage accounting once a day, writes each date back to your transaction system, and logs everything
- Checks with you first
- Real decisions. You only hear about the ones that need you.
- Works in
- Your inbox, your transaction system, and Slack for escalations
- Moves this number
- Days from settlement to agent paid
The admin work, handled before anyone asks.
Getting agents paid, keeping the shared inbox under control, and setting people up or shutting them off. It's all follow-up and checklists. These agents run the checklists and only pull a person in when a real decision is needed.
The desk, on duty
- Accounting chased
Events handled: Accounting chased, 164 emails sorted, Access revoked.
Where the time goes
Commission paperwork that sits unanswered for weeks while agents ask where their money is.
Someone reads every email in the admin inbox just to figure out whose it is.
Onboarding and offboarding are dozens of tasks each, worked by hand. The one that bites is a departed agent who still has CRM access days later.
Where each agent works
Follow one agent's time on your team, from first day to last.
Step 1
First day
CRM seat, 9 Slack channels and 4 systems set up. Ready on day one.
Step 2
Every day
164 emails in. 131 sorted, 6 flagged urgent.
Step 3
Deal closes
Commission chain started off the settlement date.
Step 4
Waiting on accounting
Chased once a day. Dates written back to your transaction system.
Step 5
Agent gets paid
Your teamYour ops lead signs off. They never had to open the thread.
Step 6
Last day
41 contacts reassigned. Access gone the same day.
Every day
Deal closes
Waiting on accounting
Agent gets paid
Your teamLast day
Onboarding & Offboarding Agent: CRM seat, 9 Slack channels and 4 systems set up. Ready on day one.
Commission Chaser
From settlement to paid, without anyone babysitting an inbox.
214 Ridge Rd, settled Tuesday
Sample data
- Pre-compliance (done)
- Commission form signed (done)
- Check deposited (done)
- Disbursement approvedWaiting 6 days (waiting)
- Paid (pending)
Activity log
Your ops lead never opened the thread.
- Wakes up
- Reads
- Decides
- Shows up
Inbox Sorter
Nobody reads the whole admin inbox anymore.
Inbox Sorter
Sample data
Lender: Clear to close on 7719 Canyon View
Signature received: Addendum 2, 41 Aspen Way
Brokerage accounting: DA approved for 214 Ridge
Agent: When does my commission from Ridge hit?
Photographer: Juniper Ct photos are ready
Sign vendor: Invoice #4471
Agent: How do I add a co-buyer in the CRM?
New agent: I can't log in to Slack
Weekly market newsletter
Software promo: 20% off this week
Client: Nobody has called me back about the inspection
Title: Wire instructions changed, please confirm
- Wakes up
- Reads
- Decides
- Shows up
Onboarding & Offboarding Agent
New agents set up on day one. Departing agents shut off the same day.
Buyer agent departing Friday
Sample data
- Found 41 active contacts. Reassign to:
- CRM access revoked
- Removed from 9 Slack channels
- Email and shared drive deactivated
- Offboarding log saved
What changes for your team
- New agents are fully set up on day one.
- Departing agents lose access the same day.
- A record of who had access to what, and when.
Connects to
- Wakes up
- Reads
- Decides
- Shows up
Example numbers. Change them to yours.
Size it yourself
5300
0.255
20%90%
$20$80
- 42 hrs
- 504 hrs
- $15,120
Closings a month, times chase hours per closing, times the share the agent takes, times your hourly cost.
Size it with usMore agents for this department
Built on your systems
- Gmail
- Google Workspace
- Sisu
- Dotloop
- QuickBooks
- Follow Up Boss
- Slack
Frequently asked questions
Does it send emails as us?
It sends from the inbox you choose, with wording you approve, and never more often than you set.
Is it safe to give it inbox access?
It connects through Google's official permissions, not a shared password, and only touches what its job needs.
Can it work with our brokerage's accounting team?
Yes. It follows up the same way your ops lead would, just every day and without forgetting.
What would your ops lead do with their mornings back?
Bring it to a 30-minute call. We'll tell you if an agent is the right fit and what discovery would look like for your team. If a simple automation does the job, we'll tell you that too.
Book a consult